Sometimes you need evidence from contractors, advisors, or other farm workers who don't have Farmwalk accounts. Evidence requests create secure external access links that allow anyone to upload files directly to your scheme requirements.
Creating an evidence request
Navigate to the scheme requirement that needs evidence
Click Request Evidence
Enter the email address of the person who will provide evidence
Add instructions explaining what evidence is needed
Set an optional deadline for submission
Send the request
What the recipient sees
The external person receives an email with:
A secure link to upload files
Clear instructions about what evidence is required
The deadline (if set)
Simple upload interface - no Farmwalk account needed
How external uploads work
Secure access - Unique link that expires after use or deadline
Direct linking - Files are automatically linked to the correct requirement
Notification - You're notified when evidence is uploaded
No account required - External users don't need to register
Common use cases
Contractor work - Photos and reports from external contractors
Advisor evidence - Reports and assessments from consultants
Soil testing - Lab results from testing companies
Certification - Certificates from certification bodies
Managing evidence requests
Track request status from the requirement page
Send reminders to external users
Extend deadlines if needed
Cancel requests that are no longer needed
Security considerations
Links expire automatically after 30 days or when used
External users can only upload to the specific requirement
All uploads are logged with timestamp and source
Evidence still requires approval if your workflow requires it
Tips
Be specific in your instructions - explain exactly what evidence is needed
Set realistic deadlines - allow time for the work to be completed
Follow up if evidence hasn't been submitted close to the deadline